With the spread of COVID-19 and many businesses now having employees working from home, data security should be a high priority. Telecommuting is not new, but in the past, not that many employers allowed their employees to work remotely.
Given the current state of things and many places ordering mandatory “stay-at-home” and “shelter-in-place” orders for nonessential workers, businesses of all sizes have had to rethink how they do business and conduct day-to-day operations.
Tip #1: Create and issue a remote work policy.
You need to clearly define what you expect your employees to be doing while working from home. Your policy should outline which applications are approved for use, how employees are to connect to networks, and other essential information, like frequency of password changes, and data backup requirements.
Tip #2: Require employees to connect via a secure connection.
You need to make sure employees are connecting through a secure connection to your servers whether they are sitting in your office or are hosted on the cloud. A quick and easy way to do this is to get a virtual private network (VPN) connection. Many telecoms offer VPN services.
You also want to consider requiring 2-factor authentication as an added safeguard. This way, if an employee’s password gets hacked, a hacker still won’t be able to access your data because they do not have the second authentication protocol.
Tip #3: Move essential workstation apps and data to a virtual desktop environment.
Instead of worrying about who has what data on their laptops or computer they are using to work from home, set up a virtual desktop environment instead. With a virtual desktop environment, you have more control over who can access what data and applications, just like your employees were sitting in their offices at work.
Tip #4: Enable remote IT support tools and resources.
You need to make sure your IT technicians can still access and provide support remotely too. One way to do this is to enable remote IT support tools and resources found within the operating system or by using the appropriate application.
Tip #5: Ensure your devices are protected against malware, viruses, trojans, etc.
Whether you decide to use a virtual desktop environment or allow workers to use their laptops or personal computers to connect to your servers, you need to make sure your devices are protected with the right software applications.
Tip #6: Restrict permissions on downloads and installations.
To prevent employees from downloading and installing apps from online, change their permissions so they cannot. If they need an app, they can request your IT technicians install it remotely.
Tip #7: Enable the “push” of updates to remote laptops and computers.
Another thing you should do reconfigure laptops and computers so they you can “push” updates to them to keep the operating system, anti-virus protection, and other apps up to date.
By using these tips, you can take steps to ensure you data is kept secure.
If you or a remote employee needs help getting data off a non-working hard drive, USB drive, tablet, smartphone, or other storage devices, please feel free to contact Taking It Mobile at 888.877.5002 (1-888-Call-TIM) today!
We offer professional data recovery services with FREE ship in and return shipping options.