Many people are working from the safety of their homes during the COVID-19 crisis. This change in work environment poses data security risks for organizations of all sizes. To help ensure you and your employees are working securely, we recommend reviewing the following tips.
Tip #1: Secure home networks.
You would be surprised by the number of home network routers that are not secure. Most providers never change the default admin password which is either “password” or no password. All it takes is a hacker to connect to the box, which is easy to do using the IP address, enter in the username “admin” and have access to your employees’ home network.
Tip #2: People working from home are more prone to surf risky sites.
Many people tend to visit riskier sites and click links in emails on their personal devices. This bad habit carries over when people are using their work computer at home too. Remind employees to only visit approved websites and never click on suspicious links.
Tip #3: Enable two-factor authentication for remote employees.
Two-factor authentication can help protect your data because a hacker will need the second form of authentication to access your network and servers. Without it, they are locked out.
Tip #4: Require all employees to update their passwords monthly.
It is a good idea to require monthly password changes. Passwords should include a combination of upper- and lower-case letters, numbers, and special characters to be strong.
Tip #5: Store data and files in the cloud or on your servers.
Enable tools and apps that prevent employees from downloading and saving files and data on their local work devices. This way you will have one less security concern to worry about.
Tip #6: Perform daily backups of your data.
Schedule data backups to run every day to ensure you always have the latest backup in case something goes wrong, like the server crashes.
Tip #7: Disable home network name broadcasting.
Most of your employees’ home Wi-Fi networks are set to broadcast their names to make it easier to connect devices. You will want them to shut this off and hide their network names to increase security. This is easy to disable by accessing the home router’s settings and shutting it off.
Tip #8: Use a Virtual Private Network (VPN) to connect remotely.
It can be tempting to just connect via the internet to work resources, but this is not a good idea. The internet is not 100% secure all the time, so there is a good chance your data could be hacked.
Tip #9: Put away work files and other sensitive information before video conferences.
Make sure employees get in the habit of not having anything in view of their video cameras when attending video conferences. The last thing is you need sensitive information being shared in a screenshot and employee posted on social media.
By encouraging your employees to practice these tips, you can improve data security for your organization.
If you or your employees have any devices that have failed with data you need off it, Taking It Mobile may be able to retrieve it with our data recovery services. Contact us at 888.877.5002 (1-888-Call-TIM) now to learn more!