Employees come and go at various times throughout the year. However, the number of people that tend to switch employers is typically much higher from mid-January through the end of February.
Most employers tend to put off hiring new employees over the holidays. If they follow a traditional fiscal year, January is when new budgets begin that include creating new positions and hiring new employees.
Anytime you receive notice an employee is leaving, it is vital to do a full back-up of their hard drives and other storage devices. It is not uncommon, even with network and cloud-based storage, for employees to download and store company data and files on their computer’s hard drive, on jump drives, on company issues smartphone and tablets, and so on.
There are various methods you can use to perform a full data back-up. You could upload the data to your network or cloud-based storage. You could copy data onto an external hard drive or USB drive. You could even clone the drive onto a different computer using the right software app. No matter which method you choose, you will want to start the process sooner rather than later.
On the off chance the employee is disgruntled for any reason, the last thing you want to deal with is attempting to recover data from a hard drive or other storage device they formatted. Even though there is always a possibility the data might be able to be recovered, this should be your last option, not the first.
You will also want to start to transfer their job responsibilities, data files, projects, other such business critical tasks to other employees. This helps eliminate any risks with the employee deleting, accidently or on purpose, any vital data you will still require after they leave your business.
Data Back-up Tip: Do not forget to also make a back-up of their email file. There could be important communications and you want to make sure nothing goes missing or falls through the cracks.
Aside from ensuring your company’s data has been backed-up, there is one other important thing you need to do: Disable all of their user accounts. Some employers overlook shutting off access to various systems after employees leave.
In some cases, like where employees connect to a virtual server, they could still have access from their home computers. Furthermore, after disabling the accounts and access, you should delete them entirely. You do not want to end up with numerous accounts that are inactive and could still potentially have access to one or more areas you overlooked.
Companies that have multiple accounts from departed employees place their network and data at risk of breaches from hackers. These accounts are often prime targets for hackers since they are not being used. Once a hacker gets access, it could create even more data nightmares for your business.
If you have a hard drive or storage device that was accidently erased or formatted by a former employee, or have one that fails unexpectedly, please feel free to contact Taking It Mobile at 888.877.5002 or 1-888-Call-TIM today to discuss potential data recovery options!